Export Email from Gmail to PST in 2025: Top Solution

Summary: Suppose you are a Gmail user who wants to manage your email data in MS Outlook for whatever reason. Then, without any worries, continue to read this blog and learn how to export email from Gmail to PST. You can use the given free method or an EmailProHelp Gmail Backup Tool to efficiently save Gmail mailbox items in Outlook 2019, 2016, 2013, etc. But before that, let’s discuss the advantages of this export to make the email migration smooth and effective.

Causes to Export Gmail Emails to PST  

Based on the user’s needs, there are many reasons why users want to backup their Gmail data in Outlook PST. These are mentioned as:

• To view, edit, and manage Gmail cloud mailbox data on the local system offline.
• When users tend to switch from the native email platform, Gmail, to MS Outlook.
• Backup Gmail PST files, as they can be used for legal compliance and forensic investigations.
• One can easily store a large amount of Google Gmail mailbox data in a single PST file.
• To reduce the clutter in the Gmail mailbox and organise folders in an appropriate structure.
• Gmail integration with MS Outlook can allow simultaneous data access for both accounts.

Which Methods Export Email from Gmail to PST?

When discussing the solutions, many email clients are available to export emails with or without Outlook. You can use the two free solutions and a professional tool to perform the conversion easily with little or no risk. 

Manual Method to Save Gmail Emails in PST with Outlook

The process is quite straightforward, as you need to sync the accounts together and transfer the data with ease. 

1. Begin by turning on the IMAP in your Gmail profile.
2. Then, add the Gmail account to MS Outlook.
3. Once the account configuration completes, restart Outlook.
4. Next, move to the File option in the tabs bar.
5. There, from the menu, click Open & Export. Subsequently, import/export.
6. Now, click “Export to a File in the list of actions. Press Next.
7. Further, you need to create a file of type .pst and click Next.
8. Afterward, select the Inbox from synced Gmail and press Next to set a path.
9. Finally, when the browse path is set to save, click Finish.

Google Takeout to Export Email from Gmail to PST Manually

When the Outlook application doesn’t help much with the transfer of Gmail mailbox items. Use one of the most preferred Google utilities.

1. As your IMAP is already enabled in the Gmail account, open Takeout.
2. In Google Takeout, click the Deselect All checkbox to uncheck the items.
3. Then, navigate down to find Mail and select it. Proceed and press Next Step.
4. Further, opt for the download link via Gmail in the location and type as ZIP.
5. Also, set the Export Once frequency and a file size of your choice. 
6. In the end, press Create Export to generate an MBOX ZIP to extract Gmail.
7. Once the link is available in the Gmail inbox, click and download the data.
8. Extract the files from the ZIP folder, and finally, convert MBOX to PST.

MBOX to PST conversion is essential, as without it, you cannot export Gmail to PST without Outlook.

The methods are done, but they take a lot of time and still don’t give satisfactory results in the end. Also, non-technical users may face difficulties at some points. Mistakes are very common, which can lead to lost data, missing files, and more. 

Automated Tool to Export Email from Gmail to PST 

While the manual methods are tricky, risky, hectic, and unreliable. There is an expert Gmail Backup Tool that can assure desired results in the minimum time with great accuracy. Additionally, with it, users can export Gmail to PST without Outlook and also save in other formats and over email clients. Moreover, there are so many unique features that this exceptional Gmail backup utility holds:

• Offers a demo version for the transfer of to 50 data items for free with no technical skills.
• Backup data present only in the email accounts with the @gmail.com domain to avoid confusion.
• Provides features, filters, and preview options and has a fast processing speed with precise conversions.

To learn about how this utility works, follow the given steps. 

Tool Functioning to Convert Gmail to PST

1. Run the advanced utility and log in to your Gmail account profile.
2. Next, select the folders in your Gmail inbox that you want to continue with.
3. Press Next and choose PST format, presented in the file format selection list.
4. Afterward, check duplicates, attachments, date filters, and other options.
5. Click on the Next button and later, give a save path for the PST file created.
6. At last, press Convert to completely export Gmail emails to PST Outlook.

Also Read: Import EML to iCloud Mail.

Conclusion

Export email from Gmail to PST now or at any other time smoothly with the given procedures. In this blog, three methods are discussed individually in detail to provide guaranteed outcomes. Overall, despite being cost-friendly, both manual methods have some shortcomings. Whereas the professional tool is an all-in-one solution in terms of cost, human effort, time, or other factors. So, get the best solution for you right away through this blog.

Frequently Asked Questions