Ways to Export Gmail Emails to CSV Without Leaving the Inbox

Summary: Gmail mailboxes are often cluttered due to heavy mailbox storage, and that’s why finding the crucial emails becomes difficult at times. Also, sometimes users need the emails from a web server on the local system, and thus they need to download Gmail data. To do this, export Gmail emails to CSV, an Excel file format, i.e., easy to read and understand data. Additionally, it can manage data smoothly and has so many more benefits discussed in this blog post. Moreover, learn about the EmailProHelp Gmail Email Backup Tool for a rapid data conversion in minimal time.

Major Factors to Export Emails from Gmail to CSV

Export Gmail emails to a CSV format is an important task for better data organisation, flexibility, and scalability. Some more reasons to support this are:

• Storing data in the form of a table (rows and columns) gives a clear picture of the data information.
• Gmail backup to CSV is useful to keep the records and archive emails for a longer term.
• Access Gmail mailbox data offline as and when required without wondering about the platform. 
• CSV format is compatible and helpful in data analysis, as you can sort and filter data.
• Excel CSV is used to create legal and financial reports, acts as evidence for audits, and more.
• To protect the data from unintentional losses and facilitate better organisation and insights.

Premium Techniques to Export Gmail Emails to CSV

In this section of the blog, we will elaborate on different manual solutions and an automated software that makes conversion simple. Along with that, let’s discuss the limitations and premium features of the methods for a deeper understanding.

Manual Methods to Export Gmail to CSV File Format

In all, there are two ways that we will follow for the Gmail emails to CSV conversion. Their step-by-step process is mentioned in the section below:

Method 1: Manually Export Emails from Gmail to Excel CSV

1. Log in to your Gmail account on your desired browser and move to the Inbox.
2. Next, select and open the email that you need to convert into a CSV file.
3. Then, press the ⋮ icon and opt for the option Download Message.
4. The Gmail emails are saved as an .eml file on the computer desktop.
5. Further, open Microsoft Excel and import the EML file into it in a new spreadsheet.
6. When it prompts to proceed, click Yes. Finally, from there, change the EML file to a CSV file.

Method 2: Export Gmail Emails to CSV- Outlook Guide

1. Start by signing in to your MS Outlook profile. Then, open File.
2. Next, go to the Add Account option and from there, sync your Gmail.
3. Complete and finish the procedure to connect your Gmail to Outlook.
4. Further, open the Open & Export feature to opt for the import/export.
5. In the wizard, continue with the Export to a File option to save as CSV.
6. Click Next and choose the Gmail emails you wish to convert and tap Next.
7. Afterward, browse a saving path for the CSV output files and finally, tap Finish.
8. Later, you can open and access the Gmail emails as CSV data in Excel or any other spreadsheet. 

Note: You can also save Gmail emails to CSV with any other email client as a mediator, like Thunderbird. The only condition being, it must support CSV format with an extension or naturally. 

However, these methods are not entirely free and have some loopholes as follows:

• Time-consuming, lengthy, tricky, and indirect processes. 
• You need to repeat steps one by one for a bulk no. of emails.
• Technical knowledge is needed in both export procedures.
• It can be very tough to verify Gmail, and the speed can be slow.

Professional Guide to Export Gmail Emails to CSV

When it comes to bulk import of Gmail emails, that too without compromising data and any other risks. Then, the Gmail Email Backup Tool is an all-in-one solution with no specific limitations. The tool smartly export emails from Gmail to CSV in batches with no size or number restrictions. Additionally, it export Gmail emails to MBOX, PDF, DOC, and such formats and email clients in no time. Moreover, the software has high security and advanced solutions that keep data intact conveniently. Besides that, it also gives some special features and filters to remove duplicates, filter emails, save attachments, and more.

Tool’s Workflow to Seamlessly Export Gmail to CSV

1. First, launch the downloaded dedicated tool on the system.
2. Then, log in to Gmail in the software’s GUI with the credentials asked.
3. Next, select the required email folder that you find relevant for conversion.
4. Click Next and proceed to choose the saving output format, i.e., CSV.
5. Further, you can use filters and click Next to provide a CSV file save path.
6. At last, save Gmail emails to CSV in a single go with the Convert button.

Conclusion

To summarise, export Gmail emails to CSV for free or by utilizing a top-tier tool after you understand the need for it. The processes given above are quite straightforward and will provide the needed results. You may get the manual procedures for free, but not without disruptions or losses. So, the professional tool is an ideal choice for all users who want to save large data with attachments without any risk.

Frequently Asked Questions