Simple Guide to Import PST to Google Workspace: Best Practice

Summary: In this write-up, we’ll walk you through the complete process to import PST to Google Workspace mailboxes. You’ll also discover the key reasons why many users and businesses are switching to G Suite, along with reliable methods, both manual and professional PST Converter Tool, to make this migration efficient.

Let’s explore why Google Workspace is a popular choice, followed by the step-by-step procedures to transfer your Outlook data seamlessly.

Why Do User Migrate PST to Google Workspace?

There are several genuine reasons why users transfer their Outlook PST files to Google Workspace. Read the reasons below:

• Most users are already comfortable with Gmail’s simple interface and reliable features.
• It connects effortlessly with other Google services like Drive, Meet, Calendar, and Docs, offering everything in one place for better workflow management.
• It provides advanced features such as two-step verification, phishing protection, and data loss prevention (DLP).
• Built-in AI tools give helpful suggestions, quick search results, and even voice commands.
• Google Workspace lets users access their emails and files anytime, from anywhere, on any device.

Manual Methods to Import PST to Google Workspace

Importing the PST file to Google Workspace is a difficult process, but there are many methods to do this. Here we will do it through Outlook or by using the GWMMO tool, which is totally free to use. Let’s see the process:

Method 1: Import PST to G Suite Using Outlook

In this method, we are using Outlook to import the PST files into G-Suite. This method is divided into three steps, where we are enabling IMAP, then setting up a Gmail Account, and importing it into Google Workspace.

Step 1: Turn On IMAP in Your Gmail Account

1. Log in to your Gmail account and click the Settings icon.
2. Then, select See all settings from the menu.
3. Go to the Forwarding and POP/IMAP tab.
4. In the IMAP access section, choose Enable IMAP.
5. Furthermore, click Save Changes to apply the settings.

Step 2: Set Up Your Gmail Account in Outlook

1. Launch Microsoft Outlook on your system.
2. Then, navigate to File and click + Add Account.
3. Enter your Gmail address and select Connect.
4. Provide your Gmail password and click Connect again.
5. Once the setup is complete, Outlook will confirm that your Gmail account has been successfully added.
6. Now, all emails from your Gmail account will appear in Outlook.

Step 3: Import PST File into Google Workspace (via Outlook)

1. Gather and organize the Outlook data you want to move into a single folder.
2. After that, in Outlook, go to the File tab and select Open & Export and choose Import/Export.
3. Choose Export to a file, then click Next.
4. Then, select the Outlook Data File (.pst) and click Next again to export your data.
5. To import the PST file, open Import/Export once more.
6. Thereafter, select Import from another program or file, and click Next.
7. Choose Outlook Data File (.pst) and locate the PST file you previously exported.
8. Pick the Gmail account (configured in Outlook) as the destination and click Finish.
9. Your Outlook data will now appear in your Gmail account under Google Workspace.

Method 2: Import PST Files to Google Workspace via GWMMO

The above method is very confusing and tricky, with a lot of chances of errors. Therefore, we introduced a simpler manual method to perform this migration. This method uses using GWMMO tool, which eases the migration by reducing steps.

Steps to Import PST to Google Workspace:

1. Download and install the GWMMO tool from Google’s official site.
2. Open the tool and enter your Google Workspace (Gmail) address.
3. When asked for permissions, click Allow to grant access.
4. In the GWMMO window, click Choose From PST File(s).
5. Browse and select the PST file saved on your system, then click Open.
6. Choose either Migrate all data or Migrate only new data, and click Next.
7. In the next window, select what you want to move — Emails, Contacts, Calendars, etc.
8. Set a date range if you want to migrate data from a specific period.
9. Finally, click Migrate to start transferring your Outlook data to Google Workspace.

Limitations:

• Non-technical users may find it confusing to configure Gmail in Outlook.
• There’s a chance of missing emails or incomplete transfers if the IMAP sync is interrupted.
• IMAP synchronization can be very slow, especially for large PST files.
• GWMMO is compatible only with Windows systems; macOS users cannot use this utility.
• The tool allows migration for one user account at a time, making it unsuitable for bulk or enterprise-level transfers.

Best Way to Import PST to Google Workspace

A dependable and effective solution for making the process simpler is the PST Converter. This tool supports Gmail, Office 365, MBOX, EML, MSG, PDF, and more. Also, it offers a simple and instructive interface to the users. During the process, this utility maintains the original folder structure and information, protecting data integrity. It also has a preview feature that allows users to see the contents of PST files and choose which ones to migrate.

Steps to Import PST to G-Suite:

1. Download and run the PST Converter Tool.
2. Then, select PST File or Folder and click Next.
3. After that, preview and select a folder from the tree structure and click Next.
4. Thereafter, choose G-Suite from the email client, log in with its credentials.
5. Finally, apply the necessary filter and click Convert.

Conclusion

This tutorial offers both expert and manual ways to move PST file contents to Google Workspace mailboxes. There are some drawbacks to the manual method, including the inability to manage duplicate items, the difficulty of processing huge PST files. To import PST files using the PST Convert Tool to get around these problems. To examine the tool’s capabilities and assess its functionality, users can test out the free trial version.

Frequently Asked Questions