Migrate from Gmail to Office 365: Step-by-Step Solution

Summary: Gmail and Office 365 are both popularly used applications by millions of users. Where Gmail is an email exchange platform with many other features, Office 365 is a cloud productivity suite. Users keep on communicating globally, and the email data gets cluttered in the mailbox, thus filling up a major space. So, it is ideal at such times to migrate from Gmail to Office 365. It provides data backup, security, and frees up space. In this blog post, find the relevant solutions and an EmailProHelp Gmail Backup Tool to perform the migration of emails seamlessly and instantly.

What is the Necessity to Migrate Gmail to Office 365?

Gmail is a simple and ideal email application that integrates well with many other Google services. However, sometimes its space is filled or users want to move towards Microsoft services. This is when Office 365 comes in handy. 

It gives individuals and businesses several effective subscription plans and a large storage space. Additionally, Microsoft security is high-end and restricts spam and prevents viruses and threats. Moreover, with Office 365, you get full control over the data, i.e., more flexibility and scalability. All these factors encourage users to execute the Gmail to O365 migration for the betterment. 

Which Methods Prevail to Migrate from Gmail to Office 365?

A manual method and a professional tool are the two solutions through which you can migrate email data between clients. Both of them are appropriate solutions, provided after thorough research. Yet, you may get some drawbacks when you perform the manual method. 

Manual Gmail to Office 365 Migration

There are three ways to migrate emails from a Gmail account to an Office 365 account. All of them need different applications as support for a complete migration. These are given below.

1: Migration Through Office 365 Exchange Admin Center

1. First, it is essential to verify that the domain is yours and that you have admin credentials.
2. Next, create an Excel CSV sheet containing the email addresses and passwords of the Google Workspace users. 
3. Then, open the Office 365 Admin Centre and go to the Active Users under Users from the left menu.
4. There, add your CSV to add all the users whose emails you need to import.
5. Further, go to the Exchange Admin Centre and create a new Migration Endpoint from Migration.
6. Afterward, set up a new migration batch, where the path will be migration to Exchange Online.
7. Proceed with IMAP as the type and migrate from Gmail to Office 365 as a new endpoint.
8. Furthermore, continue by adding a CSV for users and setting configuration settings. 
9. Finally, press Save after you schedule the migration of emails. Remember to update the DNS and MX records.

2: MS Outlook to Transfer Gmail to Office 365

1. Begin by setting up both Gmail and Office 365 account configurations in your Outlook profile.
2. You can sync the accounts in Outlook with the Add Account option in the File’s Info section.
3. Then, when both profiles appear on the left pane of Outlook, create a new folder within your Office 365 account.
4. Next, using Outlook as the medium, drag and drop emails from the Gmail folder into the O365 folder.
5. Wait until the sync process completes and all your emails are moved. You can later verify it in your web Office 365 profile.

3: Migrate from Gmail to Office 365 with Google Takeout

1. First, open the Google Takeout application and use it to extract Gmail emails.
2. You can deselect all options and only select Mail to Create Export and extract the Gmail data.
3. After the download, the file saves in MBOX format on the local system.
4. After that, you need to convert MBOX to PST in order to save the data into Office 365 account.
5. Finally, using the Network Upload method, import PST into Office 365 and complete Gmail to Office 365 migration.

With the methods given above, the free process to transfer Gmail emails into the Office 365 account is marked complete. But as stated, there are some loopholes with it as follows:

• All the ways take a lot of time, are lengthy, and complex. You cannot execute them without technical knowledge.
• It is important to have admin privileges, rights, credentials, and permissions for Office 365, Gmail, and G Suite.
• Some methods do not help to move contacts and calendars with the Gmail data.
• Bulk migration is still a challenge with all these methods for large and heavy mailboxes.

Proficient Solution to Migrate from Gmail to Office 365 

When all these manual methods seem too hectic or fail, use the Gmail Backup Tool for the best results. It is beneficial because of its user-friendly interface and smart features. Users get a preview option, skip duplicate filter, date sort filter, and many other unique features. All of them make the user experience more enhanced and improve productivity when you transfer Gmail to Office 365. Moreover, it is compatible with all systems, and you can even export emails from Gmail to EML or other formats.

Working Process to Migrate Gmail to Office 365 with a Tool

1. Start the above-provided software on your computer and log in Gmail.
2. Then, pick the emails or selective folders from the mailbox displayed. 
3. Click Next and get the Office 365 client as a destination source from the list.
4. Further, log in Office 365 with the credentials asked for through the browser.
5. Afterward, use the filters embedded in the tool’s interface and pick a mailbox.
6. At last, use the Convert button and finish the Gmail emails to O365 migration.

Conclusion

If you want to migrate from Gmail to Office 365, then this blog is the absolute guide for you. Here, we discussed all the major reasons for migration and the four available methods. You can use any of the three manual solutions with possible risks and other limitations. However, if you use an expert tool, then without any hassle, the data will be smoothly migrated in no time. 

Frequently Asked Questions