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Written By Amrita Yadav
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Updated on June 20th, 2023
Convert PST to PDF With Attachments By Using 2 Methods
If you are working with Outlook, then undoubtedly, you are working with an email client that is next to impossible to counterfeit. Because it saves its data in PST, no email client can open it without Outlook, and it is not easily accessible. But there is a constraint in this fact, there are very few users who use Outlook for personal use. Therefore, many of the users are looking forward to changing their Outlook data to a format that could be most viable, for instance, PDF. So, this write-up will explain methods to convert PST to PDF. We will also mention an advanced and reliable PST Migration Tool to perform the conversion process of PST files into PDF more effectively.
Your first thought might be to wonder why PDF is the best format to convert PST files to. In order to adequately answer your question, we are therefore elaborating.
Reasons to convert Outlook PST to PDF
There are many reasons that can justify why PDF is the best format for PST conversion. The following list includes a few of them.
| Basis | PST | |
|---|---|---|
| Accessibility | To access it, it needs an email client. | It does not need any email client to access it. |
| Support | It is supported by Outlook only. | It is supported by almost every email client and application. |
| Healthy Level | It frequently has a corruption problem. | It is free from all these kinds of corruption issue |
| Shareable | It is not easily shareable | It is simple to share on any device. |
| Compatibility | It is only compatible with Windows. | It supports both Windows and Mac without any compatibility issues. |
These are some advantages of PDF files over PST. So, in the next section, we will learn how to convert PST files to PDF.
Method 1: Transform Outlook PST to PDF With Outlook
When using this technique, you must follow the steps listed below.
- Choose the Outlook message you want to convert to a PDF from the list.
- Right-click on these selected messages and choose the Quick Print option.
- Assign the name for the resultant PST file.
- Finally, press the Save button.
In this way, you can convert PST to PDF. But this method has some drawbacks.
With this method, you need a lot of time and concentration to accomplish this PST conversion. Additionally, this method makes it difficult to separate the messages according to folders when batch PST file conversion is involved. For instance, if you have an Inbox folder, you don’t have the option to save emails separately. The emails must be selected from the entire mailbox.
However, the automated PST Converter tool is simple to use, can convert one or more PST files at once, and does so quickly and without any confusion. Furthermore, it starts decreasing your dependency on Outlook for PST to PDF conversion. In addition, there are several other cutting-edge features of this utility that you can avail of with its demo version. Let’s proceed with its other advanced features.
Convert PST to PDF without Outlook and Delay
PST Migration Tool is a feature-rich utility that allows you to convert single or batch PST files to PDF in just a few clicks. Users can open PST file without Outlook. In addition, you have several options to save your Outlook PST to other formats such as MBOX, MSG, EML, EMLX, and others. Your data is completely safe during conversion, and it won’t take long at all. This will also prevent the data in your PST files from becoming corrupt. The tool’s most crucial function is its ability to import PST to Thunderbird, Yahoo, Gmail, Office 365, iCloud, and others. You can keep your data blindfolded for PST conversion. Here are the steps to take for PST conversion.
Steps to Take Batch Convert PST to PDF
- Download the PST Migration Tool and run it as an administrator.
- Add the single or bulky PST files and select the files or folders you want to convert.
- Choose PDF as the saving format from the list of choices.
- Use the other advanced features of the tool accordingly.
- At last, click the convert button.
And within just a few steps, you can convert PST to PDF with attachments.
Conclusion
This article explains how to convert PST to PDF using both a professional and traditional approach. Nevertheless, you can choose either of the two methods since they are both suitable for conversion. However, we advise choosing an automated solution if you don’t want to get yourself into any trouble.
Frequently Asked Questions
Q1. Is it possible to batch-convert PST files into PDFs?
A1. Yes, using an automated PST converter, you can convert PST files in bulk to PDF. However, manual methods have a few restrictions.
Q2. What are the steps to save an Outlook email as a PDF?
A2. Follow the below steps to save an Outlook email as a PDF.
1. Select the Outlook email that you want to convert.
2. Go to the File tab.
3. Select the Print option from the list of options.
4. Click the Print icon and manage the other available features according to your needs.
5. Assign the name and destination for the resultant file.
6. In this way, your selected PST file will convert to a PDF.
About The Author:
Amrita is a proficient technical content writer with a deep passion for technology and a natural talent for writing. He excels in creating compelling and informative content that captivates readers on technology websites. His areas of specialization include data migration, backup, and recovery, where his vast expertise enables him to develop superior quality content that is both educational and stimulating.
